ESPS Projesi Kapsamında 1 Project Officer istihdam edilecektir. Son başvuru tarihi 19 Ekim 2025 mesai bitimine kadardır. 

Announcement for Project Officer Position

The European Union Scholarships for Perspective Students (ESPS) Project is seeking a qualified Project Officer to support its implementation activities. This position plays a vital role in coordinating and reporting project activities to ensure the successful achievement of its objectives.

The application deadline for this position is 19 October 2025 Interested candidates are invited to send their applications, including a detailed CV and relevant supporting documents, to the following email addresses:

• Prof. Dr. Metin Orbay

E-mail:proje@hbv.edu.tr

We encourage all eligible candidates to apply promptly and look forward to welcoming a dedicated expert to our project team.

Terms of Reference of Project Officer to European Union Scholarships for Perspective Students Project, ESPS

1. Background

Increasing number of Syrians Under Temporary Protection (SuTPs) in Turkey over the last decade has gradually shifted Turkey`s policy orientation from short-term and humanitarian/basic needs-based focus to a more comprehensive migration-sensitive policy approach. Accordingly, socio-economic inclusion of SuTPs to the Local Host Communities (LHCs) remains as a key area considering the local and regional migration policy framework. As outlined in the Updated Strategic Concept Note for FRIT-II released in late 2018, implementing a scholarship program in order to support youth’s access to associate, undergraduate and graduate education forensuring the necessary skills to become self-reliant and to contribute to the economic growth and development of Turkey for SuTPs, PuIPs and LHC members to access dignified sustainable livelihood is a strategic subject.

Based on this background, ESPS Project`s overall objective is to support access of SuTPs, PuIPs and host community members to higher education for ensuring that they have the necessary skills to become self-reliant and to contribute to economic growth and development of Turkey.

In more details, specific objectives are:

1. To promote social and economic cohesion, and inclusion among refugees and host communities in 9 provinces of Turkey in where currently 55.5 percent of the total SuTP population live in Turkey.
2. A sustainable partnership among 10 universities under the leadership of Ankara Hacı Bayram Veli University will be established.

Project`s target groups are:

• SuTPs students,PuIPs students and LHC students who are graduate or undergraduate at the universities where located in Adana, Ankara, Gaziantep, Hatay, Kahramanmaraş, Kilis, Mardin, Mersin, Şanlıurfa.
• Ultimately, 4800 SuTPs students, PuIPs students and LHC students at Ankara Hacı Bayram Veli University, University of Mersin, University of Çukurova, Hatay Mustafa Kemal University, İskenderun Technical University, Kilis 7 Aralık University, University of Gaziantep, Kahramanmaraş Sütçü İmam University, Harran University and Mardin Artuklu University are among final beneficiaries of the ESPS project.
• The area of implementation for the ESPS project activities are Adana, Ankara, Gaziantep, Hatay, Kahramanmaraş, Kilis, Mardin, Mersin, Şanlıurfa.
• The project is being funded by the European Union for 34 months, starting on January 2023 and ending as of November 2025.

1. Project Component

• The project officer is expected to work under;

Activity 1.1 Project Management Organization

Activity 1.2 PSC Meetings

Activity 1.3 Organization of the lounch meeting

Activity 1.4 Organization of the Closing Ceremony

Activity 1.5 Establishment of the evaluation committee

Activity 1.6 Monitoring and Evaluation

Activity 1.7 Administrative financial closing of the project

Activity 2.1.a Designing Application  Details and Evaluation Criteria

Activity 2.1.b Designing Communication and Outreach Strategy

Activity 3.1 Establishment of an Comman Web Portal

Activity 3.2 An MIS Sisytem to be Established

Activity 4.1 A study of job mapping and need analysis of BEURS called fields of each year will be conducted

Activity 4.2 Linkage will be established with job search sortware of İŞKUR

Activity 4.3 An internship program will be designed and implemented for the scholership receiving students in line with the identified areas of the results of the study, conducted in cooperation with the private sector.

Activity 5.1 Organization of joint social cohesion activities

Activity 5.2 Organization of events for raising awareness of EU perspectives

Activity 5.3 Organization of Turkish and English training

Activity 5.4 Organization of Career Days

Activity 6.1 Development of Guideline and framework of mentorship for the project mentor job decription for the project.

1. Relevant Outputs of the Project

Relevant outputs of the project: Planning to reach a total number of 30.939 foreign university students including 11.838 Syrians’ in 9 provinces of Turkey where the related universities are located in. In addition, a total number of 4.800 students from the targeting group mentioned above are going to benefit from the scholarship through this project. In the first academic year 1.787 of the students plans to benefitted from the scholarship program.

Contribution of the Project Officer:

The project officer, under the direct supervision of the Project Manager will be responsible for daily implementation of the project activities, such as planning, initiating and coordinating processes for production of project outputs, review of the project results and identification of the best practice, development and drafting of background materials for project activities, reports on project activities, PR materials such as newsletters, write-ups according to project communication plan,etc. The project officer oversees the content of social media posts; informs the project manager according to the internal audit reports; ensures that the necessary actions are taken and follows  the work of regional coordinators.  

1. Budget

BL 1.1.1.4 – Project Officer.

1. Overall Tasks of Project Officer

Support the effective implementation of the project by coordinating day-to-day activities, ensuring timely reporting, maintaining communication with stakeholders, and assisting in the preparation of technical and financial documentation in line with EU project guidelines. Responsible for the financial planning, implementation, monitoring, and reporting of EU-funded project budgets. This includes preparing detailed financial reports in line with EU and donor-specific regulations (e.g. PRAG), tracking expenditures against budget lines, ensuring eligibility of costs, supporting audits, and maintaining accurate financial documentation to ensure full compliance with internal and external requirements.

1. Specific Tasks

Specific tasks of the Project Officers will be as follows:

The Project Officer will be responsible for contributing to the effective implementation of the project by providing expertise in monitoring, evaluation, and learning (MEL) activities, ensuring compliance with PRAG rules and donor requirements. S/he will support project budgeting, expenditure tracking, and financial reporting processes, and assist in grant management and documentation. S/he will draft, review, and finalize project documents, reports, and scientific outputs, ensuring high quality and accuracy. S/he will also provide technical and scientific input to project activities, including publications, workshops, and dissemination materials, while maintaining effective communication and coordination with project stakeholders. In addition, S/he will contribute to the visibility of the project by preparing analytical reports, presentations, and communication materials for both internal and external audiences.

1. Tentative work plan

Full Time

1. Qualifications and Experience

• Having a graduate degree in sciences and having a PhD degree,
• Being HBV University staff.

• Experience working as an expert,
• Having Monitoring, Evaluation and Learning Certificate (MEL) and PRAG Rules Certificate.
• At least one year of experience in maintaining project budgeting, expenditure tracking, and financial reporting.
• Familiarity with PRAG rules and grant management procedures.
• Good command of written and spoken Turkish and English,
• Excellent drafting/writing and analysis skills,
• Strong communication, presentation and reporting skills,

1. Material to be provided by ESPS Project Office

• Templates (Timesheet, payment claim)
• Reporting template
• Any other relevant documents

1. Administrative Information

Prof.Dr. Metin Orbay

proje@hbv.edu.tr